Indianapolis Times, Indianapolis, Marion County, 5 December 1948 — Page 26

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- PAGE 26

.. the place and

read to the so-

* the kind of meeting (regular,

« names be recorded. = Record the full report of the | rohibited |

A Ne tellers unless it is Pp

“gre recorded as adopted. After

34% 40,

Parliamentary Law—

Vell. Bound Record Books

Date and Place at Top

Of Page Are Essential

System Affords Quick Reference During

Meetings of Various Organizations

By ANNA CLYDE VINZANT THE MINUTES OF a meeting are a permanent record of business transacted, To compile good minutes, all secretarfes should follow these established rules, Use a sub~ stantially bound record book. Wrkke

date at top of page. (This is for quick ref--erence and ghould not be

ciety.) 3egin the minutes of each meeting on a new page. Make a separate paragraph for each item and indent the first word of the paragraph,’ Leave a margin at left of each page for notations. Write minutés only on the. right-hand page, leaving the left-hand page for corrections. Do not abbreviate

in minutes. __ Oh

‘Mrs. Vinzant

special, adjourned regllar, id journed special, or annual), the - place and date ‘of the meeting. ' (Do not omit the place and date’ - ‘because they are shown at top of page.) Staté the hour and by whom the meeting was called to order. Record the fact the president and secretary were present or the names of ‘their substitutes. State whether the minutes of the previous meeting were approved as read or as corrected. "If they were not read, state this fact and give the reason,

Record Main Motions, Disposition of Each ~~~

~ Record all main motions (except those withdrawn), whether adopted or rejected, points of order and appeals, whether sustained or lost, and other secondary motions which are not lost or withdrawn. Record the name of the one who submitted each motion. In important mattérs, it is well to record the name of the one who seconded it. It is essential Jn delegate bodies that both

a special rule or by & moadopted by the society,

not impose his personal views upon his club; Record the hour of adjourn-

ment. Do not appeld the words. |

“respectfully submitted” to minutes. The name, followed by the word “secretary” is correct.

nent form before they are read _ to the society for approval, - otherwise there is na proof they

minutes are approved, the sec-

retary writes> the word “ap- |

proved” with the date and his" name or initials at the lower left of the last page. JA secretary pro-tem should

i mentary law to Mrs. Vinzant,

Thue She

17 N. ILLINOIS ST.

record book and sign them. Minutes are well written when an absent member can read them and get a clear picture | of the meeting.

. wn» Q-—After a motion has been tabled, how long must it remain there before it can be taken from the table?

A-=A motién must remain on the table until the business for which is was put aside is transacted. Then it may be taken from the table during the same meeting. It also may be taken from the table at the next regular meeting, provided the society meets as often as quarterly. This is accomplished by the adop- | tion of a motion to “Take from the table the question concerning (state what)” This motion requires a second, a majority vote, and is not debatable.

Send questions en parlia-

hectic crate iatmirocsare

Sponsors Junior

Civic Production Mrs. George Fotheringham is

__|in charge of the Radcliffe ‘College ;

{Club sponsorship of the Junior Civic Theater production, “Beauty {and the Beast” at 10:45 a. m., [Dec. 28. | Money from the special showling of the play will go to the college endowment fund. Mrs. Evans

Woollen is head of the fund for|'

[this area, Miss Jean Coffin is

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[hones

New Plastic Film

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ea cn a re. wr - :

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i | |

THE INDIANAPOLIS TIMES.

1 r Holiday

SUNDAY, DEC. 5, 1048

AT CHARLES MAYER AND COMPANY

From Our

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MAIN . FLOOR

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When. you. think of. =Sitver=—=

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Open Ever) Night Unti ad Christmas EN] y HY