Indianapolis Times, Indianapolis, Marion County, 21 November 1948 — Page 26
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Secretary Important Job
Office Is Second Only to President By ANNA CLYDE VINZANT
In any organization, the office} of secretary is second in im-
to that of the
rtance only yo Y president.
wgecretary” is %% used, it means " the recording secretary. This officer keeps 2a record of all business transacted in meetings. The record, is known as “minutes.” The secretary
When the term; :
Mrs. Vinzant _ ot have avail-
able at each meeting all minutes) which have not been approved, a roll of the membership in alpha-| betical order, a list of all com mittees, standing and special, a copy of all rules of the organiza-| tion, stationery for balloting and| a list of all business to come be-| fore the meeting, arranged in| proper order for the use of the, chair. The secretary notifies officers, committees and delegates of their elections or appointments. | When a special committee is ap-| pointed, the secretary gives to) the chairman of that committee a ‘list of its members and any {instructions the society may have given the committee, together with all documents referred to it. He is responsible for the return of those documents to him, along with the report of the com-| mittee. { One of the most essential duties of the secretary is to keep in a separate record book a copy of the constitution, by-laws, and standing rules of the society, written only on the right-hand page, leaving every other page blank for amendments. There must be an adequate margin on the lefthand side of each page for notations. When an amendment is adopted, it is recorded on the blank page opposite the article amended, with a reference in the margin in red ink of the date the amendment was adopted and the page on which it may be found in the minutes. ;
Baard Members Submit Reports
Q—When several ranking motions are pending and someone moves the “Previous Question,” does it apply to all pending questions? A—No. It applies only to the last pending question, unless the maker of the motion states it to cover all or part of the pending questions. Q—(a) Will you give us the correct procedure for handling the report of the executive committee to the club and (b) differentiate between the minutes and report of the executive committee? A—(a) that the “executive committee” in your organization is comparable to what is called “executive board” in most societies. Buch a committee reports to the parent body annually and at such other times as the organization requires The report is written by the secretary or the president. The committee may, however, appoint any of its members to prepare the report, summarizing the important work done by the committee, omitting unnecessary details, and including recommendations the committee wishes to make to the society. It is an essential part of the duty of any committee %o firepare resolutions necessary to carry into effect its recommendations. When the report is submitted to the committee, it may be amended to any extent. Before the report is presented to the assembly, it must be formally adopted by vote of the committee and signed by the secretary and president. If the report contains resolutions, the reporting member should, as soon as he has read it to the assembly, say, “Mr. President, by direction of the executive committee, I move that the resolutions be adopted.” If the report contains neither resolutions nor recommen@lations, he should make no motion. A mere statement of facts requires no fction by the society. (b) Minutes of the executive committee are the official record of the business transacted in its meetings, the same as required in any society. They are read for approval at the opening of the following meeting of the committee and should not be read to the society unless a situation arises making it necessary that they be read.
If you have any questions on parliamentary law, send them to Mrs. Vinzant, The Indianapolis Times, Indianapolis 9.
Links N.Y. and Rome
NEW YORK—A new 22-hour service between New-York and Rome, Lialy, without chan of Planes, has been inaugurated Air France. by An Air France Comet leaves New York every Tuesday at 10 a. m. with a stop at Boston, reaches Paris at 8 o'clock the next morning and Rome shortly after noon.
| annual dance, Dec. 21-in the
The writer assumes|
T. udor A lumnae Dance on
Dec. 21
2
THE INDIANAPOLIS TIMES
Dr. Pittenger will Speak
Dr: L. A. Pittenger, president jemmeritus of Ball State Teachers College, will be the dinner speaker when the Marion County Chapter {of the Ball State (Alumni “Association meets at 6:30 p. m. Wednesday. The first of two dinner. meetings, {this session will be held in the [Apex Grill. |" Mrs. Margarete Noss Butz {is the president ‘of the chapter. Special guests from the Muncie campus will include Miss Mary Kitchen, direcitor of alumni publications; Mrs. Pittenger; Louis Brumfield, chair‘man of the alumni faculty, and {Dean Detweiler, Hagerstown, .president of the association. Reservations may be made with {Mrs. Lois Daugherty.
'Works As Watchmaker
| SAN DIEGO, Cal.—Confined to ja wheel chair by polio, Mrs. A. A. Aulger of San Diego, works as a |watchmaker.
Mrs. Butz
__ SUNDAY, NOV. 21, 1948
ies—
By AGNES H. OSTROM . There is a short club calendar \for the week with many groups taking a holiday vacation. Book ectures
be featured by organizations that are meeting. The schedule for this week follows:
TOMORROW polis Literary—8 p. m. DAR Chapter House. “More Words” Dr. George Arthur Frantz. Columbian Chap.,, ITSC—Noon. 38th St. Branch, Indiana National ' Bank. “Alaska,” Miss Amy Keene. Service-Study—11 a. m. Mrs. M. V. McKeighan, 134 N. Burbank, hostess. “Know Your Indianapolis Council,” Mrs. Claude Franklin, A Junior Aux, Visiting Nurse Association—12:30 p. m. Mrs. J. K. Leasure, 5831 Washington Blvd., hostess.
Judge Enters House '
SALT LAKE CITY, Utah—Mrs. Reva Beck Bosone, police court judge in Salt Lake City, is the first woman elevated to the U. 8. House of Representatives from Utah. She won on the
Week's Club Activit
TUESDAY Emerson Grove Garden—1 p. m. Mrs. Claude Alexander, 2514 N. Harding, hostess. Inter Alia—1:15 p. m. Mrs. Fred Fitchey, 337 Berkley Road, hostess. “People Are Talking,” Mrs. Ross Coffin. “Shannon's Way” (Cronin), Mrs. Dayle Rowland. Luncheon.
: WEDNESDAY Isle of Pines Chap. ITSC—Noon. Mrs. Walter F. LaFollette, 418 Berkley Road, hostess. “Alaska,” Miss Amy Keene.
THURSDAY Nature Study — Noon. Woollen’s
Gardens. ving Day party. Dinner at 2 p. m.
Inspects Airline’s Latin Kitchens
NEW YORK—One of the most unusual jobs for women is held by Mrs. Ann Skidmore Lamb, nutritionist and home economist of Pan American World Airways’
Latin-American Division. Roaming the air lanes 10
flies up and down the 70,000 miles of her company’s network to inspect kitchens in Panama, Guatemala, San Juan, Port of Spain, Belem, Rio de Janeiro, Buenos Aires, Barranquilla, Merida, Mexico City and New York.
Democratic ticket.
produce markets.
FRIDAY Alpha Gamma Latreian—S8 p. m. Miss Thelma Hawthorne, 402 N. Oxford, hostess. “Madame Curie,” Miss Anna Louise Coch~ rane. “Freedom,” Mrs, Helen Davis. Normandy Chap., ITSC — Noon. Mrs. Ross Johnson, 5418 Care rollton, hostess. “Alaska,” Miss « Amy Keene. SATURDAY
months of the year, Mrs. Lamb/p yo. Alymnae Literary — 2:45
p. m. Mrs. Raymond 8S. Hiatt, 970 N. Campbell, hostess; Miss Dorothy Carey, assistant. “Arts and Crafts,” Miss Irma Bache man. Discussion leader, Miss Clara Thormeyer.
She teaches chefs of many na- aps tionalities how .to prepare Ameri- Early Ambition
can dishes pegged to the highest culinary standards and keeps a known facts about Helen Hayes, watchful eye on Latin-American|popular American actress, is that
NEW YORK—One of the little
she once wanted to become a nun.
Checking tickets for the Tu- | dor Hall Alumnae Association's |
Woodstock Club, are (left to right} Mesdames William F. Shafer, Richard Vonnegut and George J. Mayer Il. Mrs, Mayer heads the invitations committee on which the trio is serving. Proceeds will benefit the undergraduate scholarship fund.
Set Meeting
Tomorrow
The Gamma Alumnae of Kappa Alpha Theta Sorority will hold a dinner meeting at 6:30 p. m. tomorrow. It will be held in the Chapter House, 825 W. Hampton Drive, | Mrs. Paul M. Kilby will review “Father and the Angel” (Manners). Mrs. Willlam C. Ewbank is program chairman. | The meeting will mark a special reunion for gradua ting classes of 1916 through 1919 and 1939 through 1942, . ! The reservations chairman is Mrs. Earl C. Schrader. | Hostesses will be Mesdames Ralph K. Brafford, Joseph B.' Quigley, Herbert L. Egbert, Thomas Purky and Spurgeon B. Johnson.
Top Membership
‘The membership of the American Legion Auxiliary is 955,256— the largest in its history. l
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